Suggested Tasks Checklist

  1. Download the Funding Opportunity Announcement (FOA) to determine if you and your project qualify.
  2. Download the Proposal Processing Form (PPF). Contact Dr. Hanlon if you have any question for this form.
  3. Complete the PPF Summary Statement Pages 1 and 2 with signatures by the Provost (Liberal Arts College Only) or Dean of School of Pharmacy, VP for Finance and Administration and Director of Grants and Sponsored Projects and return to the Office of Sponsored Projects.
  4. Complete PPF details for review (Pharmacy School faculty complete pages 3 and 4 and return PPF for review before proceeding to complete Page 5).
  5. Gather signatures for PPF page 5: Provost (Liberal Arts College Only) or Dean (PC School of Pharmacy Only).
  6. Submit PPF promptly to SPOR.
  7. If approved, read the Funding Opportunity Announcement (FOA) and develop a checklist of all parts needed.
  8. For your information please refer to “Analysis of Tasks Pre-Award and Post-Award” to see tasks required for Pre-Award submission of a proposal and the parties associated with the task.  Also, it will be helpful if you are funded to review the Post-Award tasks and the parties associated with those tasks so you are aware are your responsibilities once funded.
  9. Set a meeting with Grants Financial Administrator to develop a timeline and due dates for submission of your material to OSP.
  10. After this meeting, also contact Grants Financial Administrator to discuss the budget and plan a timeline and other issues involving the budget preparation. Download the Proposal Budget Form (PBF) agency template from the website and work with the template before this meeting. See College section under Forms and Documents of the OSP website.
  11. If the budget for your proposal will include making award/s to lower tier sub-recipient/s.
  12. Submit your package/application to OSP 16 days before the full application deadline. This will be discussed with (OSP) in your previous meeting. Different material may require different deadlines for internal submission to OSP.
  13. Submit Federal Conflict of Interest statement for each Principal Investigator, Co-Principal Investigator or Project Director associated with the proposal.
  14. Take note of the full application deadline and allow 48-hour error window.

Facilities and Administrative Rates (F&A)

Facilities and Administrative Costs (also referred to as Indirect Costs); costs incurred for common or joint objectives which cannot be identified specifically with a particular sponsored project. “Facilities” is defined as depreciation, interest, capital improvements, operation/maintenance expenses, and library expenses. “Administrative” is defined as general departmental, sponsored projects and student administration. F&A is expressed as a rate and is applicable to all submitted proposals, subject to certain restrictions.

Cost Sharing

Sponsoring Agencies may sometimes require that the College provide Matching Funds, based on the concept of Total Project Costs of the proposed research project. Note: If no cost sharing/matching is required the Office of Sponsored Projects recommends that no cost sharing be provided. If cost sharing is required for all contributions, including cash and third party in-kind, shall be accepted to meet cost sharing/matching requirements. A specific formula is required and the Office of Sponsored Projects should be consulted. Matching requirements vary according to sponsor guidelines. Matching funds may be requested in the form of an institutional contribution or in the form of external funding from another sponsor and should be identified and reported on the College’s Cost Sharing Form (CSF).
While the College is committed to supporting research by providing matching funds when required, financial obligations on the part of the College are not automatic. Principal investigators and project directors are encouraged to consult the Office of Sponsored Projects as soon as possible during the proposal/budget development stage in order to provide sufficient time for the review of matching fund requests.

In-Kind Contributions

In-kind contributions are goods or services with a monetary value that are donated towards the cost of a project. Examples include the value of free use of vehicles, equipment, or facilities; the services of an office such as public relations; and free printing or publicity. Sponsor guidelines will usually outline if in-kind contributions are allowed toward the cost of a project. Prospective donors of In-Kind Contributions should be advised to seek their own tax advice regarding deduct-ability for tax purposes.

Non-Disclosure Agreement

If a project is funded by a commercial entity, it is likely that a mutual non-disclosure agreement will be involved in addressing the protection of confidential information.

Intellectual Property

Presbyterian College is dedicated to teaching and to the pursuit of knowledge. While the primary focus of these activities is to lead students to lives of leadership and service, Presbyterian College recognizes that the creation of Intellectual Property will be a natural outgrowth of activities within the Presbyterian College community. For this reason, Presbyterian College has adopted this Intellectual Property Policy to set forth the rights and obligations of Presbyterian College and its Members with respect to all Intellectual Property. The goal is to ensure that Intellectual Property created by Members is utilized in ways most likely to benefit Presbyterian College and the public. Presbyterian College seeks to assist its Members in properly disclosing all Intellectual Property that they create, in complying with applicable laws and formal agreements, and in gaining the protection available under laws governing patents, copyrights, and other intellectual property rights. Likewise, Presbyterian College seeks to ensure that commercial benefits are distributed in a fair and equitable manner that recognizes both the contributions of the Members and the interests of Presbyterian College.

Conflict of Interest

An Investigator shall disclose any situation in which the Investigator has, or may have, a real or potential significant financial interest. Research should not be undertaken where a significant financial interest is present until a determination and approval have been made pursuant to the College’s policy. Investigators shall keep the Provost or Dean of the School of Pharmacy informed of the Investigator’s significant financial interest. If the Provost or Dean of the School of Pharmacy becomes aware of a conflict of interest that an Investigator has not disclosed, the Provost or Dean of the School of Pharmacy shall discuss the situation with the Investigator, require that a written disclosure be made and inform the Office of Sponsored Projects.